HGS secure login

Sign in to HGS Accounts & Invoicing

Email
Password

Use the email & password you created in Supabase.

Import invoice from quote

Select a saved quote→invoice record from Supabase and import it into this app.

Loading saved quote invoices…
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Show imported

These records come from the HGS Pricing Tool’s "Convert to invoice" button.

Dashboard
Default VAT: %
Total Revenue (YTD)
£0.00
—
Outstanding
£0.00
0 invoices
Overdue
£0.00
0 invoices
Active Customers
0
in database
Avg Payment Time
0
days
Collection Rate
0%
of invoiced
Refunds (YTD)
£0.00
0 refunds
Quick sales note

Use this for cash sales that don't need a full customer record (till-style entry).

Today at a glance

Simple snapshot based on invoices and transactions.

No data yet – start by adding a customer, part, and invoice.
Profit summary

Simple view: Paid invoices (income) minus expenses (transactions marked as expense).

Monthly income & expenses
Income vs expenses
Expenses by category
Detailed report (pick any period, or click a month on the bars)
Tip: click a month bar to auto-fill the date range and show what you made/spent in that month.
📊 Aged Receivables (Outstanding Invoices)

See who owes you money and how long they've owed it. Critical for cash flow management.

📈 Invoice Status Dashboard

Visual breakdown of all invoices by status. Track your collection efficiency.

⭐ Top 10 Customers

Your best customers by revenue. Know who drives your business (80/20 rule).

💷 VAT Tracker & Threshold Monitor

Track your progress to the £90,000 VAT threshold, or manage VAT if already registered.

Toggle this ON if you're VAT registered. We'll show quarterly summaries instead of threshold tracking.

📊 Year-over-Year Comparison

Compare this year's revenue to last year. Track your growth month-by-month.

⏱️ Customer Payment Behavior

See which customers pay fast and which pay slow. Identify credit risks before doing more work.

🏷️ Invoice / company details

Set the next invoice number if you are migrating from Excel (e.g. 0099).

These details appear on printable invoices. Edit once and reuse across all jobs.

📋 Invoice Number Counter

Tip: If your invoice numbers aren't saving, click "Auto-detect" to sync with your existing invoices, or "Set manually" to enter a specific starting number (e.g., 109 if your last invoice was 108).

Pick a preset, then tweak the text below if you like.
Customer database

Add customers once, then reuse them on invoices (like QuickBooks customer centre).

Name Business Phone Email Address
Parts & labour rates

Store part numbers and labour items once – pull them straight into invoices.

Name SKU Unit £ VAT %
Invoices auto-calculate totals – VAT is only applied if “VAT registered” is ticked.
New invoice
Pick a customer, add line items from your parts list, and save.
Part Description Qty Unit £ VAT % Line total
Tip: split multi-visit work into separate labour lines, and use the Job description box for the full story.
Net: £0.00
VAT: £0.00
Total: £0.00
Invoices list

Click “Load” to view/edit an invoice; set “Paid” when money received.

# Date Customer Status Total £
Manual transactions

Use this for expenses and extra income that are not part of invoices (fuel, parts, etc.).

Import bank CSV
Upload a .csv bank statement. It looks for columns like Date, Description, Amount or Debit/Credit and creates income/expense transactions.
Tip: Works best with standard UK bank exports.
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Date Type Account Counterparty Category Receipt # Notes Matched Amount £
Price Book
Bradford base prices with zone uplift + optional callout. Saved in your app data and synced via Cloud Sync.
Common jobs
Manage (zones, callout, import/export, uplift)
Zones
Callout defaults
Import / export
CSV columns: category,job_name,base_price
Increase everything
💸 Process Refund
Invoice # -
Customer -
Invoice Date -
Total Paid £0.00
📥 Import Invoice from Excel