HGS secure login

Sign in to HGS Accounts & Invoicing

Email
Password

Use the email & password you created in Supabase.

Dashboard
Default VAT: %
Total customers 0 Saved in database
Outstanding invoices £0.00 Draft + Sent
Paid invoice income £0.00 Gross paid invoices
Quick sales note

Use this for cash sales that don’t need a full customer record (till-style entry).

Today at a glance

Simple snapshot based on invoices and transactions.

No data yet – start by adding a customer, part, and invoice.
Customer database

Add customers once, then reuse them on invoices (like QuickBooks customer centre).

Name Business Phone Email Address
Parts & labour rates

Store part numbers and labour items once – pull them straight into invoices.

Name SKU Unit £ VAT %
Invoices auto-calculate totals – VAT is only applied if “VAT registered” is ticked.
New invoice

Pick a customer, add line items from your parts list, and save.

Part Description Qty Unit £ VAT % Line total
Net: £0.00
VAT: £0.00
Total: £0.00
Invoices list

Click “Load” to view/edit an invoice; set “Paid” when money received.

# Date Customer Status Total £
Open invoices to match

Select an invoice on the left and a bank transaction on the right, then click Match selected payment.

Date Invoice # Customer Total £ Status
Unmatched income transactions

These are income Transactions not yet linked to an invoice. Pick one to match or mark it as non-invoice income.

Date Amount £ Account Counterparty Notes Category
Match / reconcile

For now, matching is one invoice to one transaction. When matched, the invoice is marked Paid and the transaction is categorised as Invoice Payment and linked to that invoice number.

Manual transactions

Use this for expenses and extra income that are not part of invoices (fuel, parts, etc.).

Import bank CSV

Upload a .csv bank statement. It looks for columns like Date, Description, Amount or Debit/Credit and creates income/expense transactions.

Tip: Works best with standard UK bank exports. You can delete or edit any imported line afterwards.

Page 1 of 1
Date Type Account Counterparty Category Receipt # Notes Amount £
Profit summary

Simple view: Paid invoices (income) minus expenses (transactions marked as expense).

Year-to-date monthly profit (rough, based on paid invoices and transactions).

Backup / reset

Use JSON export/import to move this between devices. Reset wipes everything.

If you set a from/to date, CSV exports will only include invoices/transactions whose date falls inside that range (inclusive). Leave both blank to export everything.

Cloud login (Supabase)

Secure login and sync with your HGS Supabase project.

Status: Not connected

Logged in as: -

To change your login, update the user in Supabase Auth, then sign in again here.

Auto-categorisation rules

When a transaction description (from CSV or manual) contains one of these keywords, the app will automatically set the category for you.

Example: keyword SHELL + type Expense → category Fuel and Oil.

Keyword Type Category
Invoice / company details

These details appear on printable invoices. Edit once and reuse across all jobs.